Data protection

Privacy Policy and Terms of Use Last modified on: 08.01.20261. Responsible for processing personal data The
Tibeos GmbH, Tonweg 12, 33034 Brakel
is responsible for the collection, processing and use of your personal data within the meaning of Art. 4 No. 7 of the EU General Data Protection Regulation (“GDPR”).

If you wish to object to the collection, processing or use of your data by us in accordance with these data protection regulations as a whole or for individual measures, you can address your objection to the person responsible. 2. Introduction and explanation of terminology 2.1. IntroductionThank you for your interest in Tibeos GmbH and our online presence www.tibeos.de (“Website”). Protecting your personal data is of particular importance to us, which is why we would like to take this opportunity to inform you about data protection in our company. Of course, we comply with the legal provisions of the Federal Data Protection Act (BDSG), the General Data Protection Regulation (GDPR) and other data protection regulations that may apply to our entrepreneurial activity as a personnel consultancy (including the Telemedia Act and the Commercial Code).

Tibeos GmbH (hereinafter “Tibeos” or “the person responsible for processing”) is a medium-sized, owner-managed and group-independent company with the administrative and founding location in Brakel in North Rhine-Westphalia. The purpose of our company is the direct placement and transfer of qualified and highly qualified employees. We use the data provided to us for processing exclusively for these purposes. Disclosure of personal data without the express consent of applicants or employees (“data subjects” in the sense of “candidate”) or for a purpose other than that described is contrary to our corporate ethics and is excluded.

In principle, it is possible to use our website without providing personal data. However, if a data subject wishes to make use of our company's services, it may be necessary to process personal data. With the help of this privacy policy, we would like to inform the public about the nature, scope and purpose of the personal data we collect, use and process. In addition, data subjects are informed of the rights to which they are entitled by means of this privacy policy.2.2. Collection of general informationWhen you access our website, general information is automatically collected. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider and the like. This is exclusively information that does not allow any conclusions to be drawn about you personally. This information is technically necessary to correctly deliver the content you have requested from websites and is mandatory when using the Internet. Anonymous information of this type is statistically evaluated by us in order to optimize our website and the technology behind it.2.3. What is personal data? The term personal data is defined in the GDPR. According to this, this is individual information about the personal or factual circumstances of a specific or identifiable natural person. This includes, for example, your real name, address, telephone number or date of birth.3. Provision of personal data 3.1. The provision of personal data for processing by the person responsible is voluntary and is in principle neither required by law nor by contract. You are not required to provide personal data. However, the provision of personal data is necessary to conclude a contract, e.g. through an employment relationship with us or our clients. We would like to inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information about the contractual partner). Before providing personal data, you can contact one of our employees. Our employee will explain to you on a case-by-case basis whether the provision of personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the failure to provide the personal data would have.3.2. Online applicant systemAs a user of our website, you have the option of transmitting personal data to us via input forms (“online application system”). The personal data entered via the online application system is collected, processed and used by us exclusively for the purposes of processing applications and the recruitment process. We store and process your data confidentially at all times in accordance with the applicable data protection regulations. 3.3. Sending application documents by emailYou also have the option of sending your data to our employees by e-mail. In this case, you will receive confirmation of receipt of your data and it will be transferred to our application system and further processed here confidentially and in accordance with the legal requirements of the GDPR and BDSG. 3.4. Collection of personal data as part of active researchTibeos also carries out “active research” for potential candidates on career networks such as LinkedIn, Xing and other similar networks or other public websites. The research is carried out only and exclusively in the “publicly accessible area” approved by users of these career networks.

If candidates are identified here whose public profile could match a requirement of our clients, the Tibeos may initiate contact. As soon as this initial contact is made, the identity and interest of the Tibetos are clearly formulated and the candidate has the opportunity to choose whether or not to provide Tibeos GmbH with further personal data in addition to publicly available data.

Only when the candidate expressly gives his consent to process his personal data in the manner described in the Privacy Policy, does Tibeos process this data in accordance with the consent.

If a candidate is not interested in the specific position to be filled, but is interested in basic cooperation with Tibeos, he will also be asked for consent to the processing of his personal data. If a candidate is generally not interested in the services provided by Tibeos, no further processing of personal data will be carried out.

Only in cases where initial contact with the candidate is not possible at short notice will publicly available data be processed temporarily without consent. In these cases, Tibeos assumes that the processing of the data up to the time of clarification is in the interest of the data subject in accordance with Article 6 (1) (f) GDPR. Because Tibeos is initially unable to inform the data subject in accordance with Article 14 GDPR at the time of collection, this is initially waived and this procedure is justified in accordance with Article 14 (5) lit. b DSGVO. 4. For what purpose is your personal data processed? When you register to use our personalized services, some personal data is collected. By registering, you agree that the person responsible for processing uses your contact details for the purpose of establishing contact and maintaining contact and that all communications relating to this user relationship can be sent by e-mail, unless another form is mandatory by law.

By submitting your application via our website, you express consent that your data will be stored, transmitted and used by Tibeos as part of the procedures described in accordance with this privacy policy and in compliance with the requirements of the BDSG and the GDPR. You agree to the transmission of Tibetan application documents (based on Art. 6 para. 1 lit. f GDPR and recital 48) and to Tibeos' customers and clients.

After successful completion of an application process, an assignment can take place as part of temporary employment. As part of our legal obligations and to carry out the use in the rental business, we transfer the necessary personal data to the borrower. The legal basis for this is Section 26 (1) sentence 1 and paragraph 8 No. 1 BDSG and Section 1 (1) AÜG.

We include affected persons with whom no employment contract has been established following the completion of an application process based on a specific job advertisement and unsolicited applications in a pool of applicants in order to be able to consider them for future positions. In the applicant pool, your personal data and documents are stored for a maximum period of seven years and checked for matching with new job offers. Of course, this does not affect your rights to view, delete and update the data. With this in mind, we regularly contact you during storage to ensure that the data is up to date at all times and to ensure your consent to the further processing of your data. You can withdraw your consent to the use of personal data at any time and have it deleted.

In order for Tibeos GmbH to be able to present suitable professional tasks to you in a targeted manner and in accordance with your wishes and ideas, your personal data is collected, processed and stored. This data includes at least: surname, first name, date of birth, full address, contact details, current professional situation, desired place of employment, availability and your further career aspirations. In addition, for a successful placement, we need all the information that is usually found in a curriculum vitae. Your data will be processed insofar as this is necessary to establish and structure an employment relationship or to arrange a professional activity. As part of a search request from our clients, your data may be processed for the following purposes: • Carrying out searches for potential candidates on behalf of clients who have a vacancy in a specialist or management position, • to operate the database in which your personal data is stored, to inform you about potential specialist or management positions that may be of interest to you, • Evaluation of your suitability for vacant or vacant positions with clients, • to provide you to our clients as Present candidates and potential future employees and• to get in touch with you, e.g. to make an appointment with you for a personal or telephone interview. If the data is passed on to our clients for the stated purposes, we have no influence on the storage, use or deletion of this data by the third party; any data protection claims in this case are therefore directed solely against the third party. However, Tibeos will do its best to protect the personal data you provide. By submitting any photos to Tibeos, you agree that they will be sent to interested third parties together with the application documents. If you wish to restrict the scope of mediation (“blocking notice”), you must inform us of this.

In accordance with legal requirements, your data will be kept for a further six months even after the end of an application relationship and transmitted to a supervisory authority, insofar as this is required in accordance with legal requirements. Furthermore, we may process personal data insofar as this is necessary to defend against us arising from the application process. The legal basis is Article 6 (1) (f) GDPR; the legitimate interest is, for example, a duty of proof in proceedings under the General Equal Treatment Act (AGG).

There is no transfer to third countries.

There is no exclusively automated processing of personal data, such as “profiling.” 5. How do our partners protect your data? Third parties commissioned by us may also have access to personal data as contract processors who perform certain tasks for us and in accordance with our instructions. Examples include IT service providers who take on tasks in the areas of hosting, database management, website management, maintenance services, web analytics and the handling of incoming inquiries and data analyses. We require the contracted partners who provide these services to us to implement and maintain security measures to ensure the confidentiality and security of the data you entrust to us and that they only collect, process and use the personal data in accordance with our instructions and as contractually agreed.6. How long will your data be stored? An important criterion for the duration of storage of personal data is the respective legal retention period. After the deadline, the corresponding data is routinely deleted, provided that it is no longer required to fulfill or initiate a contract. We comply with the principles of data avoidance and data economy. We therefore only store your personal data for as long as is necessary to achieve the purposes mentioned here or as required by the various storage periods provided for by law. After the respective purpose has expired or these deadlines have expired, the corresponding data will be deleted routinely and in accordance with legal requirements.7. How can you access, correct or delete your personal data? Under applicable data protection laws, you have the following rights: • The right to access and receive a copy of your personal data:
You have the right to request confirmation as to whether and how we process your personal data. In some cases, you can ask us to provide you with an electronic copy of your personal data. • The right to correct your personal data:
If we have not collected your personal information correctly, you can request that this data be updated or otherwise corrected. • The right to be forgotten/have the data deleted:
In certain circumstances, you have the right to have your personal data deleted. You can make an appropriate request at any time. We will then check whether your request can be met and whether this right conflicts with other legal rights and obligations and we may be required to retain data. In cases where retention periods do not preclude deletion, we will immediately comply with your request. To exercise your rights, you can contact us at the following address: datenschutz@tibeos.deIn some cases, we will obtain your consent to process your personal data. You can withdraw this consent at any time. As a result of your withdrawal, we will be required to stop processing your data for the future. You can file a complaint with your local data protection authority.8. On what legal basis do we process your data? The legal basis for processing operations in which we obtain consent for a specific processing purpose is Art. 6 para. I lit. a GDPR. A given consent can be withdrawn at any time. With your consent, you give us your consent to store and process personal data relating to you until you withdraw your consent and, after consultation with you, to forward it to employers seeking employment for you.

Insofar as processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 c GDPR serves as the legal basis.

If processing is necessary to protect a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 (I) lit. f GDPR serves as the legal basis for processing. In particular, there may be a legitimate interest: • in carrying out our business activities and that of the client. In order to be able to fulfill our business purpose of personnel search and recruitment, it is necessary to contact candidates and potential future employees using personal data. There is no conflicting interest on the part of the person concerned insofar as we only use publicly available data for this purpose or data provided by the candidate himself to establish professional contacts, so that there is a purpose. • in storing candidates' contact information in order to meet our obligation to provide information, information and delete the relevant personal data. • in pursuit of our business interests to improve our services at an early stage to provide candidates for to attract suitable specialist positions, management or management positions.9. What measures do we take to secure stored data? If we collect personal data, we or our contract data processors store it on specially protected servers in Germany. Access to it is only possible for a few specially authorized persons who are involved in technical, commercial or editorial support. In order to prevent loss or misuse of data, we take extensive technical and organizational measures (“TOM”), which are regularly reviewed and adapted to technical progress. However, we would like to point out that due to the structure of the Internet, it is possible that the rules of data protection and the above security measures may not be observed by other persons or institutions outside our area of responsibility. In particular, unencrypted data — even if this is done by e-mail — can be read by third parties. Data provided via our portal is protected against misuse by an encrypted connection to the server. To protect the security of your data during transmission, we use state-of-the-art encryption methods (such as SSL) via HTTPS.

Tibeos GmbH has therefore implemented numerous technical and organizational measures to ensure the most extensive protection of personal data processed through this website. However, Internet-based data transmissions can always have security gaps, so we cannot guarantee absolute protection.10. CookiesLike many other websites, we also use so-called “cookies.” Cookies are small text files that are transferred from a website server to your hard drive. This automatically provides us with certain data, such as IP address, browser used, operating system about your computer and your connection to the Internet.

Cookies cannot be used to start programs or transfer viruses to a computer. Based on the information contained in cookies, we can make it easier for you to navigate and display our web pages correctly.

In no case will the data collected by us be passed on to third parties or linked to personal data without your consent.

Of course, you can also view our website without cookies in principle. Internet browsers are regularly set to accept cookies. You can deactivate the use of cookies at any time via your browser settings. Please use the help functions of your Internet browser to find out how to change these settings. Please note that individual functions of our website may not work if you have deactivated the use of cookies.11. Privacy policy on the use and use of contact formsIf you contact us via e-mail or contact form, the information you provide will be stored for the purpose of processing the request and for possible follow-up questions.12. Data protection regulations on the use and use of Google AnalyticsWe use Google Analytics, a web analysis service provided by the company, on our website Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as “Google.” Google Analytics uses so-called “cookies,” text files that are stored on your computer and thus enable an analysis of your use of the website.

The information generated by these cookies, such as the time, location and frequency of your website visit, including your IP address, is transmitted to Google in the USA and stored there.

On our website, we use Google Analytics with an anonymization function and the addition “_gat. _anonymizeIp”. In this case, Google will already abbreviate your IP address within member states of the European Union or in other states party to the Agreement on the European Economic Area and thus anonymize it.

Google will use this information to evaluate your use of our site, to compile reports on website activity for us and to provide other services related to website activity and Internet usage. Google may also transfer this information to third parties if this is required by law or if third parties process this data on behalf of Google.

According to its own information, Google will never connect your IP address with other data from Google. You can prevent the installation of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to fully use all functions of our website.

Google also offers a deactivation add-on for the most common browsers, which gives you more control over what data Google collects about the website you visit. The add-on tells Google Analytics JavaScript (ga.js) that no information about the website visit should be sent to Google Analytics. However, the Google Analytics deactivation add-on for browsers does not prevent information from being transmitted to us or to other web analysis services we may use. For more information about installing the browser add-on, please click on the following link:
tools.google.com/dlpage/gaoptout

You can disable Google's use of cookies by visiting the Google advertising deactivation page. Alternatively, users can deactivate the use of cookies by third parties by visiting the Network Advertising Initiative's deactivation page. However, we would like to point out that in this case you may not be able to make full use of all functions of this website. 13. Privacy policy on the use and use of script libraries (Google Fonts) In order to display our content correctly and graphically appealing across browsers, we use script libraries and font libraries such as Google Fonts (https://fonts.google.com/). Google fonts are transferred to your browser's cache to avoid multiple loads. If the browser does not support Google Fonts or prevents access, content is displayed in a standard font.

Calling script libraries or font libraries automatically triggers a connection to the library operator. It is theoretically possible — but currently also unclear whether and, if so, for what purposes — that operators of corresponding libraries collect data.

The privacy policy of library operator Google can be found here:
https://www.google.com/policies/privacy14. Privacy policy on the application and use of Google MapsThis website uses Google Maps API to visually display geographical information. When using Google Maps, Google also collects, processes and uses data about the use of map functions by visitors. For more information about data processing by Google, please visit Google privacy policy remove. There, you can also change your personal data protection settings in the data protection center.

Detailed instructions on how to manage your own data in connection with Google products can be found here.15. Privacy policy on the application and use of Google AdsOur website uses Google conversion tracking. If you have reached our website via an ad placed by Google, Google Ads will set a cookie on your computer. The conversion tracking cookie is set when a user clicks on an ad placed by Google. These cookies expire after 30 days and are not used for personal identification. If the user visits certain pages on our website and the cookie has not yet expired, we and Google can recognize that the user clicked on the ad and was redirected to this page. Each Google Ads customer receives a different cookie. Cookies can therefore not be traced via the websites of Ads customers. The information collected using the conversion cookie is used to generate conversion statistics for ads customers who have opted for conversion tracking. Customers learn the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, they do not receive any information that personally identifies users.

If you do not want to participate in tracking, you can refuse the necessary setting of a cookie — for example via a browser setting that generally deactivates the automatic setting of cookies or set your browser to block cookies from the “googleleadservices.com” domain.

Please note that you must not delete the opt-out cookies as long as you do not want measurement data to be recorded. If you have deleted all of your cookies in your browser, you must set the respective opt-out cookie again.16. Privacy policy on the use and use of buttons with links to social networks On our website, we use buttons with links to our Facebook, YouTube, Twitter and Instagram appearances as well as buttons to share our contributions on social media. These buttons do not transfer any data to the social networks mentioned above. Only when you click on the buttons do you leave our website and are redirected to our websites on the social networks you have clicked on. You are then no longer on our websites, but on the websites of the social networks you clicked on. Depending on your settings in your browser or on the social network, personal data about you is collected there. The conditions for this can be found in the privacy policies of the social networks you have clicked on, for which we cannot assume any responsibility.

We have not used Facebook “like” buttons on our websites because they would collect data about you even if you haven't even clicked on these buttons.17. Amendment to our privacy policy and terms of useWe reserve the right to occasionally adapt this privacy policy so that it always meets current legal requirements or to implement changes to our services in the privacy policy, e.g. when introducing new services. The new data protection guideline then applies to your next visit.18. Questions to the data protection officerIf you have any questions about data protection, please send us an e-mail at datenschutz@tibeos.de